Bylaws


The Bylaws of the Red River Athletic Conference
 

TABLE OF CONTENTS
 

ARTICLE I

ORDER OF EXECUTIVE COMMITTEE BUSINESS

ARTICLE II

ELIGIBLITY OF PLAYERS

ARTICLE III

TRANSFER RULE

ARTICLE IV

SCHOLASTIC REQUIREMENTS

ARTICLE V

ATHLETIC GRANT/FINANCIAL AID

ARTICLE VI

GUARANTEES

ARTICLE VII

ACADEMIC AWARDS

ARTICLE VIII

CHAMPIONSHIP

ARTICLE IX

ELIGIBILITY FORMS

ARTICLE X

INFRACTIONS AND PENALITIES

ARTICLE XI CONDUCT IN COMPETITION COMMITTEE

 

ARTICLE I


SUGGESTED ORDER OF COMMITTEE MEETINGS

 


1. Roll Call
2. Reading of Minutes
3. Report on Conference Membership
4. Chairperson's Report
5. Financial Status Report
6. Unfinished Business
7. Joint Meeting of Committees
8. Report of Athletic Committee
9. Report of Eligibility Committee
10. New Business
11. Appointment of Committees
12. Adjournment


ARTICLE II



ELIGIBILITY OF PLAYERS

 


Section 1. The minimum rules of eligibility for a participant in the Conference shall be those of the National Association of Intercollegiate Athletics as defined by the applicable edition of the NAIA Official Handbook.

Section 2. No person shall be allowed to represent any member of this Conference in any sport who is not an amateur in that sport and eligible to compete according to the constitution, bylaws, and rules of this Conference and the NAIA.

Section 3. Transfers of eligible athletes from one institution to another within the RRAC may occur with written approval from both institutions' ADs and Presidents. Written documentation must be submitted to the Conference Commissioner.


ARTICLE III



TRANSFER RULE

 

Section 1. A student who has participated in intercollegiate athletics on a team of a member of the Conference and who chooses to transfer to another Conference institution will not be eligible for one calendar year from date of withdrawal from the previous institution.A student athlete that transfers has the opportunity to request a Hardship waiver to be sent to the conference office to be received and/or approved or disapproved by the Executive Committee. The decision of the Executive Committee is final.

Section 2. A student enrolling in a college or university who then transfers to a Conference institution must be eligible under the NAIA transfer rule, provided the academic requirements of the Conference have been fulfilled.

 

ARTICLE IV



SCHOLASTIC REQUIREMENTS

 

Section 1. No person shall be permitted to participate in intercollegiate athletics that has not fulfilled the following conditions:

1.Meets the entrance requirements listed by the respective institution, carrying at least twelve (12) semester hours of regular class work during the semester of participation. Institutions that are on the quarter calendar, these students must carry at least (8) semester hours of regular class work during the quarter of participation. EXCEPTION: graduating seniors will be governed under NAIA rule.

2.Meets the institution's definition of good standing, as it pertains to participation in athletics. Each institution's definition of good standing shall be on file with the Commissioner.

Section 2. A maximum of twelve (12) semester hours of scholastic work done after one of the two previous long semesters shall count in establishing eligibility for the coming semester.

Section 3. Transfer students must meet the above scholastic requirements, and have a GPA of at least 2.0 on a 4.0 scale.

 

ARTICLE V



ATHLETIC GRANTS / FINANCIAL AID

 

Section 1. Assignment of scholarships, grants-in-aid, or student loans shall be controlled by the by the Financial Aid Office through the regularly constituted committee on student loans and scholarships.

Section 2. The scholarship unit shall equal tuition, room/board, books, and fees as published in the institution's catalog.

Section 3. Each institution's division (men's and women's) and each sport shall have the following minimum and maximum units.
Men's Sports Minimum/Maximum
Basketball, Div. I 0-11
Baseball 0-12
Football 0-24
Golf 0-5
Soccer 0-12
Tennis 0-5
Cross Country 0-5
Track 0-12
Wrestling 0-8
   
Women's Sports Minimum/Maximum
Basketball, Div. I 0-11
Softball 0-10
Soccer 0-12
Tennis 0-5
Cross Country 0-5
Track 0-12
Volleyball 0-8

Section 4. Maximum scholarship grant money from all sources, institutional or otherwise, will be limited to the published cost of room, board, tuition, books, and fees.

Section 5. Student who is receiving an athletic grant in a non-conference sport and who also competes in a conference sport shall follow the NAIA policy.

Section 5. Student who is receiving an athletic grant in a non-conference sport and who also competes in a conference sport shall follow the NAIA policy.

Section 6. Non-athletic institutional grant money awarded to an individual athlete on the basis of academic, financial need or for other specified reasons shall follow the NAIA policy.

Section 7. A student may not receive an amount of aid from all sources, institutionally controlled or otherwise, that is in excess of that institution's financial aid budget (cost of attendance). When a student receives non-institutionally controlled funds, aid packages may have to be adjusted to ensure that the total amount of aid is not higher than the cost of attendance.

Section 8. Only the following recruiting expenses shall be permissible:

1. Overnight accommodations in the school residence halls unless space is unavailable.

2.Meals in the school dining hall, except when that dining hall is closed.

Transportation costs not to exceed cost of airfare or other best mode of travel.

Section 9: Recruitment

1. Recruitment of an Enrolled Student-Athlete

If, during the school year or summer vacation period, the Athletics Director, Faculty Athletics Representative, or Coach of a member institution is contacted or becomes aware of contact by an athlete who enrolled at another institution of higher learning (two-year or four-year), it shall be the responsibility of the contacted institution (Athletics Director or Faculty Athletics Representative) to notify in writing the institution (Athletic Director or Faculty Athletics Representative) where the athlete is presently enrolled within 10 days following the first contact.

A coach or another representative of a member institution shall not initiate contact with an athlete who has enrolled at another institution.

A coach or another representative of a member institution may respond to a contact by an athlete only after the enrolled athlete's institution (Athletic Director or Faculty Athletics Representative) has been notified as prescribed above.

2. Recruitment of a Non-Enrolled Student

A coach or another representative of a member institution shall not contact an athlete who has drawn equipment and is engaged in organized pre-school practice at another institution.

3. Violation of any part of the NAIA recruitment policy shall cause an immediate investigation by the National Conduct and Ethics Committee for appropriate action.

ARTICLE VI


GUARANTEES
 

Section 1. Athletic contests between member institutions will be without guarantees.

Section 2. Meals and lodging may be exchanged at the option of member colleges.

Section 3. Where weather conditions cause the cancellation of a game and the visiting team is not notified before leaving to participate, the game is to be made up or some satisfactory agreement is reached with the visiting team to play within 72 hours. The conference office must be notified immediately.


ARTICLE VII


ACADEMIC AWARDS

 

 

Section 1. Academic All-Conference Awards (Individual and Team) shall be awarded in each conference sport.  

Individual athletes must maintain a 3.0 GPA as a full-time student for at least one previous semester (quarter) with at least one semester (quarter) of attendance at the awarding school. The athlete must be listed on the Eligibility Certificate submitted to the conference eligibility chairs during this academic year.

 

Team GPA must include every varsity athlete certified as eligible in this sport and listed on any eligibility certificate submitted to the conference eligibility chairs during this academic year. The team GPA must be at least a 3.0 or better to qualify for this award. 

 

Both awards will be calculated using the institution's normal GPA rules regarding repeated courses, transfer credit, etc. Sum the total quality points/GPA points earned by all individuals or all team members and divide by the sum of the total GPA hours earned by the individual or all members of the team.

 

Fall and spring grades from the current year are to be used when calculating either of these awards.  Application for these awards must be submitted by June 1 in the conference office. These awards will be given at the conference fall meeting.

 

Section 2. Awards will be presented to the conference champion in both men's and women's basketball, tennis, soccer, cross country, outdoor track and men's baseball, women's volleyball and softball.

 

Section 3. Sportsmanship trophies shall be awarded each year for both men's and women's sports to conference schools based upon a vote of the conference Athletic Directors.

 

ARTICLE VIII

CHAMPIONSHIPS

Section 1. To comply with NAIA affiliated contest rules, all conference members must hold NAIA Division 1 status.

Section 2. All teams that participate will follow the guidelines approved by the coaches, athletic directors, faculty athletic representatives and the Council of Presidents.

Section 3. Any new member that does not field a team in a minimum of six conference sports, three men's and women's and at least one men's and women's sport in each season, (fall, winter and spring) shall be at a minimum placed on probation for the following year and shall not be eligible for championships during the probationary period. The Eligibility Committee will review each case and make recommendations to the Presidents for approval.

Section 4. The policy for determining the sport championship within the Red River Athletic Conference is based on the concept that the team(s) with the best conference record should be recognized as the conference champion. In the case of ties, all teams will be recognized as co-champions.

Each sport will have guide lines to determine ties and seeding. In some cases, where there is a conference tournament, the winner of the tournament will be the team or teams that advance to the next level of competition.

Section 5. Championships

This Conference shall award championships in the sports in which there are four or more schools participating and there is championship play. The Conference will purchase trophies or plaques suitable for the aforesaid championships.
 
If there is a tie for first place in the regular season, the two teams will be named co-champions. When not otherwise specified in sport-specific operating procedures, tie-breakers for postseason seedings or playoff position should follow this process in order:
  1. The team with the best conference record in games played among the tied teams will earn the higher seeding.
  2. If a tie still exists, the record of the tied teams against the balance of the conference should be evaluated. For example, compare the record of the tied teams against the #1 team. If they each lost to the #1 team, then compare their records against the #2 team, then the #3 team, etc. If a team has an advantage at one of the steps then that team will earn the higher seeding.
  3. If a tie still exists, the team with the highest win percentage against NAIA teams will advance.
  4. If a tie still exists, the Commissioner will conduct a coin toss to break the tie.
Section 6. Coach of the Year Award

Each Athletic Director will vote on Coach of the Year for Conference sports. Each will submit his/her first three choices, with five (5) points being awarded for first, three (3) points for second and one (1) point for third.

Section 7. All-Conference Teams
 
The Commissioner shall notify the coaches of the time and place for the selection of the All-Conference teams each year. Suitable awards may be provided to the individuals selected.
 
Section 8. Champions of Character Teams
 
The Red River Athletic Conference will recognize a Champions of Character team for each sponsored sport during each academic year. Each Champions of Character team will consist of one student-athlete from each school participating in a given sport. Each school will determine its Champions of Character selection by any process that it deems appropriate. The teams will be announced following the completion of the season in each sport.
 
Section 9. Scholar-Athlete Awards

At the regular spring meeting, each Faculty Representative of a member institution shall submit to the Conference Commissioner the name, transcript, and grade point average (verified by the registrar) of the graduating senior male and female who have earned at least two letters in any RRAC sport, and who are, in his/her opinion, the outstanding scholar-athletes at his or her institution. The grade point average is to be based on seven (7) semesters. Appropriate awards and recognition will be given to the scholar athletes.

Section 10. All Sports Trophy
 
The All-Sports Award is given annually to the RRAC member institution that performs best in the conference’s sponsored sports in a given academic year. Points are awarded to the top five teams in each sport’s regular season conference standings in addition to each team’s performance in the conference tournament or championship event.

Points will be distributed to the top five finishers in the regular season conference play for each applicable sport using a 10-8-6-4-2 scoring system. Current sports with regular season standings include men’s and women’s soccer, volleyball, men’s and women’s basketball, baseball, softball and tennis. For those sports without regular season standings (men’s and women’s cross country, men’s and women’s track & field and men’s and women’s golf), the same points will be awarded based on the teams’ finish in the postseason conference events for those sports. In the case of a tie, both teams will receive the points applied to the tied position unless a tie-breaker determined seedings in that sport.

In addition, conference tournament or championship events in men’s and women’s cross country, men’s and women’s track & field and men’s and women’s golf will receive points using a 5-4-3-2-1 scoring system. Conference tournaments in the sports with regular season standings will determine points for the remaining sports using a 5-4-3-3 scoring system. The tournament champion will receive five points, the runner-up will receive four and the two additional semifinalists will receive three apiece.

Only sports with at least four teams competing will be eligible.

The sum of regular season points and conference tournament or championship event points will determine the RRAC All-Sports Award winner. Points will be calculated by the conference office and the award will be announced after spring sports are completed each May.

Section 11. National Awards

The Conference shall also recognize those individuals that represent the Conference seeking one of the NAIA national awards with either a plaque or certificate stating that they are the Conference's representative. These awards include:

a. A. O. Duer Award, scholar/athlete award and the athlete must have a cumulative GPA of 3.75 and be a junior. The winner to represent the Conference will be chosen by a special committee appointed by the eligibility committee chair.

b. Emil Listen Award, scholar/athlete award and the athlete must have a cumulative GPA of 3.5 and be a junior and participate in the sport of basketball. The winner to represent the conference will be chosen by a special committee appointed by the eligibility committee chair.

c.Athletic Director of the Year Award, selected by the Council of Athletic Directors, NAIA.

d. Leroy Walker Sportsmanship Award, awarded to both a male and female athlete demonstrating excellence in the five core values of the Champions of Character initiative of the NAIA. The winner to represent the conference will be selected by a special committee appointed by the eligibility chair.

e. Wally Schwartz Award Faculty Athletics Representative of the Year, awarded to the outstanding Faculty Athletics Representative by the NAIA. The winner to represent the conference will be selected by a special committee appointed by the eligibility chair.

f. Hall of Fame, awarded for outstanding achievement and meritorious service to the NAIA. (In the event of more than one applicant is submitted by the conference, the conference representative will be selected by a special committee appointed by the Eligibility Chair.) Applicants are first nominated from the conference, advance beyond the region and selected from a pool from all the regions.
 

ARTICLE IX

ELIGIBILITY FORMS

 

Section 1. Eligibility forms shall be signed and approved by the faculty athletics representative, athletic director, coach of sport and registrar of each institution and shall be submitted to the appropriate NAIA Eligibility Chairperson prior to the first scrimmage or game, which ever is first. This will be done for each sport. Forms may be faxed or mailed.

Section 2. The Commissioner shall keep a list of all athletes who participate as representatives of the Red River Athletic Conference colleges and universities.


ARTICLE X

INFRACTIONS AND PENALTIES

 

Section 1. Enforcement Policy

The Eligibility Committee of the Conference shall have the power to enforce the provisions of the constitution, bylaws, and all other policies.

Upon notification of a possible violation, the Conference Eligibility Chair will gather the pertinent data and invite the President, or designate, of the institution involved to present its case. The Eligibility Committee will render a decision by a simple majority vote and make a recommendation to the National Eligibility Committee. The Eligibility Chair will be responsible for sending all cases pertaining to violations and appeals to a standard rule, including the recommendation from the Eligibility Committee, to the Legislative Services Liaison at the NAIA office.

A decision on the case will be made by the National Eligibility Committee and the national office will notify the institution of its decision. An appeal can be made to the NEC where there is additional information or some other extenuating circumstance.

Section 2. Notification of Penalties and Intention to Appeal. The Conference Commissioner or the Eligibility Chair shall notify the President of the institution involved, in writing, of the Committee's decision. The president of the institution may appeal the decision in writing. Final dissemination of the case will be sent to the involved parties from the NAIA office.

Section 3. Conference Enforcement Policy. The Commissioner shall have the power to enforce all other rules and policies pertaining to the conference under the direction of the Presidents.

Section 4. Conference Penalties. Should a member institution violate a rule or policy of the conference, it shall be liable for any or all of the following penalties:

a. Censure by the Conference.

b. Be declared ineligible for conference championship in general or in the specific sport where violation occurred for a maximum of two years.

c. Be declared ineligible for post-season competition as the representative of the Conference for a maximum of two years.

d. Ineligibility of the institution's athletes and coaches within the delinquent sport(s) for conference awards.

e. Suspension for a maximum of two years.

f. Expulsion from the conference.

Section 5. The Presidents will have the final say on all Conference rule violations. They will have the power to impose financial sanctions and penalties that they deem appropriate. Conference rule violations are not to be confused with eligibility violations of the NAIA.

Section 6. The Conference Sports Information Director shall notify any institution failing to report statistics in any RRAC sport. All institutions must meet NAIA standards.

1st week of missed statistics reporting, written notification will go to the President, Athletic Director, Head Coach and Sports Information Director and shall appear on the RRAC Web Page, naming the institution, coach, SID and the sport.

2nd week of missed statistics reporting, a letter shall be sent to the President that the Conference recommends that the coach be suspended for the following conference game. Notification shall appear on the RRAC Web Page naming the institution, coach, SID and sport.

3rd week of missed statistics reporting, the penalty is the suspension of the coach for the second conference game. Notification shall appear on the RRAC Web Page naming the institution, coach, SID and sport.

Section 7. No athlete or coach shall receive any type of honors or awards for the week, from an institution that has not reported game statistics for that week.

Section 8. Canceling a game (divisional or crossover) in any RRAC sport will be made only by negotiations between the presidents or their designate between the institutions involved. The Commissioner must receive immediate notification of the status of the negotiations.  

 

Section 9. When teams arrive at a scheduled conference game site and the venue is deemed unplayable by the officials (not due to weather conditions, but not having the playing area ready for play), the home team must provide an alternate site to play the contest. Before any decisions are made to cancel the game by the officials, contact with the Commissioner must be made immediately by the home team on the proper procedure to get the games played. Failure to do so may result in forfeiture as declared by the Commissioner.

ARTICLE XI

CONDUCT IN COMPETITION COMMITTEE

Section 1.Pursuant to NAIA Bylaws Article 1, Section T, the RRAC must have a Conduct in Competition Oversight Committee composed of a minimum of three members. The committee's responsibilities include recommending the scope of the conference's activities related to event management, hospitality, conduct in competition, and sanctions related to conduct in competition within the conference. The RRAC's committee will consist of the Chair of the Council of Presidents, all members of the Council of Presidents and the conference commissioner.